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Best Free Task Management Software Of 2023

As you shop around, you’ll find that task management software varies greatly. That’s why it’s a good idea to compare all your options and weigh the pros and cons of each one. Here are several factors you should consider as you look for the right solution for your unique needs.

Essential features Task creation: This is a basic tool that every task management software must include. You should be able to create and assign tasks. Ideally, you’d be able to add photos, videos, documents and links to them as well Collaboration tools: Built-in collaboration tools are a necessity so that everyone stays on the same page. Some of these tools might include commenting, instant messaging and discussion boards Visualisation: Many individuals and teams find it easier to visualise tasks, making visualisation tools essential. Kanban boards and Gantt charts are two examples of common visualisation features Reporting: It can be tedious and time-consuming to create reports. Therefore, software with reporting features can be very useful. Some software will allow you to create your own reports by inserting and copying various data while other types of software offer templates and automated reporting Notifications: Also known as alerts, notifications can keep everyone in the loop. They may remind all stakeholders about upcoming tasks and responsibilities Time tracking: Depending on the nature of your work, it might be important to track the amount of time spent on certain tasks. Time tracking is particularly useful if you have different clients or have an agency business model Integrations: There’s a good chance you rely on other types of software to operate smoothly. Ideally, the task management tool you choose will integrate with it and allow for a streamlined workflow. Views

Task management software should come with different views you can use to keep track of your tasks. Different views will support various project needs and methodologies. Some examples of common views include timeline views, table views, calendar views, card views, Kanban board views and Gantt chart views.

If you use the Agile project management methodology, for example, Kanban board views are likely the most important as they can allow you to understand the relationships between them. On the other hand, if you tend to work with numbers or update a lot of information as you complete tasks, table views are your best bet.

Ease of use

At the end of the day, the goal of task management software is to help you and your team complete tasks efficiently. If you find a great tool but it’s only designed for developers or other technical users, it may become useless. It’s crucial to ensure the software you choose is easy to use for everyone on your team. If it requires a steep learning curve, team members may be discouraged and avoid using it. Fortunately, many solutions come with free trials so you can find out how easy a software is to use before you commit to it.

Customer support

Task management software is a long-term investment, even if you go with a free version. At some point in time, you’re bound to have questions or concerns about the tool you choose. For this reason, excellent customer support is key. Read reviews from current and former customers to get a better idea of how the software handles user enquiries and complaints.

Also, find out how you can reach out to the company if you need to. Depending on the software, you may be able to contact them via email, phone or live chat. Some solutions also have tutorials, robust FAQ pages and self-serve resource libraries to help you out.